Claim of Reimbursement

You would like to be reimbursed for costs incurred in the course of your project?
Please fill out this form. Mandatory fields are marked with *.

1. Please first state the name of your Project/Purpose of travel supported by Wikimedia Deutschland, in the context of which the costs were incurred. Please calculate the costs for each funding individually!

2. Fill in your contact person at Wikimedia. This makes it easier for us to match you.

3. Each time, please enter your complete data relevant for the reimbursement of costs. We need these details for any queries you could have. The payout details help us to carry out the refund correctly. If the money is refunded to an account that does not belong to you, please give a reason; this is essential for our accounting.

4. The email address and IBAN are automatically checked for correct format. If necessary, an error message will be displayed if these are incomplete or incorrect.

1. Enter your master data

2. Enter your expenses

Currency

EUR CHF GBP USD AUD BGN BRL CAD CNY CZK DKK HKD HUF IDR ILS INR ISK JPY KRW MXN MYR NOK NZD PHP PLN RON SEK SGD THB TRY ZAR

Pos	Date	Description	Amouńt	Currency	Receipts	Delete

Add expense

3. Advance payment and other

I have already received an advance in the amount of:

Herewith I confirm the completeness and correctness of my data:*

Download reimbursement claim and submit later

Send reimbursement claim electronically directly to WMDE

Please calculate the costs for each funding individually!
1. Please first state in the field Currency the currency in which the reimbursement should be proceeded. The selected currency applies to the entire reimbursement claim. We kindly you to use Euro preferably.
2. Please state one expense, receipt, document as explanation per line (Pos.) with corresponding description and attach a receipt as .pdf, .jpg, .png by clicking on the corresponding field. Files uploaded incorrectly can be removed by clicking on the x. The explanation should clarify the type of expenses, e.g. transportation, service, catering. Please always state the date of the receipt.
3. In the case expenses in foreign currencies have occurred in your project, please attach for each conversion an additional file where the conversion rate is indicated. These proofs for conversion rates are accepted: Card billing (credit or debit card), Cash currency exchange receipt, Currency converter of the European Central Bank. If there is no exchange course in the currency converter of the European Central Bank and no other proof available, please use Oanda.
4. In the case an advance payment had been granted by Wikimedia Deutschland for the project/event, please state the amount in the “advance payment and other” field.
5. Please confirm the completeness and correctness of your data by clicking the box.
6. Finally, click on “Send reimbursement claim electronically directly to WMDE” for direct forwarding the reimbursement claim to Wikimedia Deutschland or “Download reimbursement claim and submit later” if you still want to make changes.

Important instructions:
– The form will calculate the total amount on its own.
– The settlement of “per diem” is done by a receipt, which you can generate by using the form. Please enter it in a appropriate separate line (Pos.) as an expense.
– A merged PDF of the reimbursement claim and the attachments will be generated by the software.
– Only if you uploaded a receipt/document for each item, you can send the reimbursement claim directly to Wikimedia Deutschland (WMDE). Otherwise, you have the option of downloading the reimbursement claim, edit it yourself later and send it to Wikimedia Deutschland.

If there are any errors or questions, feel free to contact the Communities and Engagement Team via community@wikimedia.de or your contact person.